skip to main content

RFP's

Updated August 9, 2019
 

BCAG RFP's/IFB'sTop of Page

All Request for Proposals (RFPs), Request for Qualifications (RFQs), and any solicitations falling under the disciplines of A&E (Architect and Engineering) will be made through Integrated Marketing Systems (IMS). A&E solicitations also include consultants pursuing work in the soil and environmental sciences as well as city and urban planning. Please add yourself to IMS in order to receive these notifications automatically.
 
Invitations to Bid (IFBs) will be made available through Local and Regional Contractors Exchange Listing Services.
 

Route 191 Blue Oak Woodland Mitigation Project - Mitigation Site AssessmentTop of Page

Updated September 17, 2019
August 9, 2019
 
Proposals were received by H.T. Harvey & Associates and Garcia & Associates. The evaluation process resulted in the contract being awarded to H.T. Harvey & Associates.
 
On behalf of the California Department of Transportation (Caltrans), the Butte County Association of Governments (BCAG) is seeking proposals from qualified consulting firms to conduct a mitigation site assessment, including field surveys and generation of a Biological Resources Summary Report, for potential blue oak woodland mitigation lands for the “State Route 191 (Paradise Realignment) Oak Woodlands Mitigation”. Services will require field surveys of approximately 2,000 acres of blue oak woodland habitat located northeasterly of Chico, California. BCAG is leading the effort to obtain a qualified consulting firm under contract as part of its effort to assist Caltrans with completing their required mitigation responsibilities under the California Environmental Quality Act (CEQA) for the State Route 191 project.
 
Proposal Due Date and Time: Friday, August 30, 2019 by 12:00 pm.
 
Download request for proposal (RFP) document here.
 
Questions Received for RFP:
  1. Are the Exhibit 10-H1 Cost Proposal and Exhibit 10-K Consultant Annual Certification of Indirect Costs and Financial Management System forms required for the submittal? The forms themselves are not required to be submitted. The RFP is indicating that Exhibits 10-H1 and 10-K provide examples of how the proposed personnel identified in Item “C” should be itemized and their hourly rates shown within the proposal. If the consultant has its own format that includes the information of these exhibits, then consultant formats can be used. The forms may also be utilized directly or reformatted at the consultant's discretion.
  2. Are these 2,000 acres part of one site or multiple sites? There are two sites, approximately 1,000 acres each.
  3. Are you able to share the location(s)? To respect the privacy of the landowners, we are not sharing the exact locations. The two sites are located about a mile apart from each other.
  4. Do the forms listed in the Attachments Checklist (page 13 of 75) count toward the 20 page limit? No, the forms do not count towards the page limit.
  5. Are both exhibits required, or can costs be provided using our standard budget template, which breaks downs costs by task and personnel, including hourly rates, overhead, fees, etc? Neither Exhibit 10-H1 or Exhibit 10-K are required for submittal, hence they are not included in the checklist. The RFP is indicating that these exhibits provide examples of how the proposed personnel identified in Item “C” should be itemized and their hourly rates shown within the proposal. If the consultant has its own format that includes the information in these exhibits, then consultant formats can be used. The forms may also be utilized directly or reformatted at the consultants discretion.
  6. Should the cost information be included in the body of the proposal or should it be provided separately? The cost information (Cost Proposal) should be included separately under sealed cover as indicated in Section V of the RFP. It is not referenced in the checklist because it should be submitted within the Proposal package per Section V.
  7. It is unclear whether we need to provide breakdown of rates – as outlined in 1O-H1 or whether we can use “loaded rates” (i.e. our standard fully-burdened rates) as mentioned in below.  These Exhibits are not listed as required on page 13 of the proposal but they have been included in the RFP under Exhibit 10-H1 (page 67)?   Per Section IV, Subsection “j” of the RFP below, the loaded rates need to be broken down and itemized in a manner similar to the referenced Exhibits (Exhibit 10-H1 and Exhibit 10-K). As stated in Section IV, Subsection “j”, the proposal must show cost multipliers, overhead rates, fees, profits etc. such that it clearly indicates what is included within the loaded/burdened rates.
 

Letter of Interest (LOI) for Sale of Mitigation Land in Fee Title or Conservation EasementTop of Page

June 10, 2019 
UPDATED July 9th, 2019
 
On behalf of California Department of Transportation (Caltrans), the Butte County Association of Governments (BCAG) is seeking proposals from interested parties to provide, through sale by fee title or conservation easement, environmental mitigation land. Please see the documents below for further information.
 
*Please Note New Due Date* Proposal Due Date and Time: Friday, July 19th, 2019 by 12:00 pm.
 
Download request for proposal (RFP) documents:
 
 
*Provided as examples only - final terms to be determined through negotiations between landowner and BCAG, subject to approval by Caltrans.
 
Through the services of a consultant, to be obtained through a separate solicitation, the Proposer is not required to submit verification of the quality and quantity of oak woodland habitat proposed for purchase with their proposal. BCAG will independently verify the quality and quantity of proposed oak woodland habitat.
 

RFP - Preparation of TDA Triennial Performance Audits of Two Transit Operators for BCAGTop of Page

May 15, 2019
 
The Butte County Association of Governments (BCAG) is seeking proposals from qualified consultants for services to conduct performance audits covering fiscal years 2016-2018 for transit operators and BCAG.
 
(Note that although this audit begins in July 2019, it does not include the 18/19 FY, but is only through the 17/18 FY. This is because this audit was planned to go out in December 2018, but was delayed due to the events of the Camp Fire.) 
 
Proposal Due Date and Time: Friday, May 31st, 2019 by 3:00 pm.
 
Download Request for Proposal (RFP) documents:
 
Questions Received for RFP
  1. Please confirm that there is no quantitative DBE requirement for this project.  The DBE goal mentioned is BCAG's overall goal for the FY. There are no requirements for this project.  
  2. Please confirm that the fiscal audits for all three subject fiscal years and all three organizations are complete and available.  Yes, all fiscal audits are complete and available.  
  3. Is the entire proposal considered to be “Exhibit A”?  Yes. 
  4. Should the Cost Proposal be submitted in a separate sealed envelope?  Or bound into the proposal document?  The Cost Proposal does not need to be in a separate sealed envelope. It can be bound into the proposal.
  5. Form 9.  The instructions indicate this form is to be submitted by the selected bidder.  Is this correct?  Or should Form 9 be included in the proposal?  Correct, it needs to be completed by the successful Proposer.
 
Contact Person:  Jim Peplow, Senior Planner
 

Environmental Impact Report (EIR) for BCAG 2020 Regional Transportation Plan (RTP) and Sustainable Communities Strategy (SCS)Top of Page

Updated May 16, 2019
April 25, 2019

The Butte County Association of Governments (BCAG) is seeking proposals from interested consultants to develop an Environmental Impact Report for the Butte County Association of Governments 2020 Regional Transportation Plan & Sustainable Communities Strategy.

Proposal Due Date and Time:  Thursday May 30th, 2019 by 3:00 pm.

Download Request for Proposal (RFP) Documents:
Questions Received for RFP
  1. Are the 10-H and 10-K forms required for the submittal? Per the attachments checklist they are not required, but text on page 6 item J of the RFP states that the forms should be submitted. The forms themselves are not required. They are examples. If the consultant has its own format that includes the information of these exhibits, then consultant formats can be used. The forms may also be utilized directly or reformatted at the consultant's discretion.
  2. Do subconsultants need to fill out any of the provided forms? If so, please clarify which forms subconsultants are required to complete and include in the proposal package. Subconsultants do not need to fill out the forms. They do need to be identified in the proposal in the subconsultant listing. There should also be an inclusion of the subconsultants company/staff experience as defined below.
  3. We see two different deadlines are listed in the RFP. Please clarify if the deadline to submit is 5/29/2019 or 5/30/2019. (see cover page vs page 7 of RFP). Proposals are due on Thursday, May 30, 2019 at 3:00 pm.
  4. Please clarify if the sentence, "experience on similar post-disaster studies is highly desired" is intentionally included in the RFP (see page 5 of the RFP). This statement was included in error. It does not apply to this particular solicitation.
  5. Please clarify if references must be provided for each individual, or if project experience and reference information representative of the company will be sufficient. If project experience for each individual is required, do subconsultants also need to provide references for each staff member included in the proposal (see page 5 of the RFP). References should be provided for the company. At the discretion of the consultant, references for proposed individual staff may be included.
  6. As requested in Section V.j. Cost, Employee Hours and Rates we will submit staff names and hourly rates in the main body of the proposal. Please confirm that this is correct. Within the main body of the proposal, please show the staff person and their title only. The hourly rates of proposed staff individuals will be included in Exhibit B -Cost Proposal and submitted under separate cover.
  7. Please clarify or confirm if the remaining items cost multipliers, overhead rates, fees, profits, etc., should be included in Exhibit B along with the proposed total cost. Confirmed, and should be easily understood as to how they contribute to the overall proposed cost.
  8. Does the cover letter count towards the page limit? Yes.

 

RFP - Camp Fire Regional Population & Transportation StudyTop of Page

Updated May 24, 2019
April 25, 2019
 
Proposals were received by Fehr & Peers and Cambridge Systematics. The evaluation process will take approximately 4 weeks. Proposers will be notified by BCAG staff after the evaluation process. 
 
The Butte County Association of Governments (BCAG) is seeking proposals from interested consultants to develop a Post Camp Fire Regional Population & Transportation Study.
 
Proposal Due Date and Time: Thursday May 23rd, 2019 by 3:00 pm.
 
Download Request for Proposal (RFP) documents:
 
Questions received for RFP
  1. Would the forms listed in the Attachment Checklist count against the 20 page limit?  No.
  2. Would it be acceptable to include Exhibit 15-H with the forms included in the Attachment Checklist? Yes.
  3. If it is acceptable to include Exhibit 15-H in the proposal, would it count against the page limit? No. It should appear as an attachment which doesn't count against the page limit.
  4. Does the separate cost proposal have a page limit? No.
  5. Are the 10-H and 10-K forms required for submittal? Per the attachments checklist they are not required, but text on page 6 item J of the RFP states that the forms should be submitted. The forms themselves are not required. They are examples. If the consultant has its own format that includes the information of these exhibits, then consultant formats can be used. The forms may also be utilized directly or reformatted at the consultant's discretion.
  6. The funds are through Caltrans, but is there a federal funding program that is the origin of the funds? The Federal Highway Administration (FHWA).