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RFP's

BCAG RFP's/IFB'sTop of Page

All Request for Proposals (RFPs), Request for Qualifications (RFQs), and any solicitations falling under the disciplines of A&E (Architect and Engineering) will be made through Integrated Marketing Systems (IMS). A&E solicitations also include consultants pursuing work in the soil and environmental sciences as well as city and urban planning. Please add yourself to IMS in order to receive these notifications automatically.
 
Invitations to Bid (IFBs) will be made available through Local and Regional Contractors Exchange Listing Services.
 

2022 Traffic data collection
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November 5, 2021

The Butte County Association of Governments (BCAG) is seeking proposals from qualified consultants to capture traffic volume counts, speed, and vehicle classification data for approximately 300 locations in Butte County, California. BCAG requires bi-directional 72-hour collections for volume, speed, and vehicle classification data during a Tuesday, Wednesday, Thursday timeframe during the months of February-May (Spring) and August-December (Fall) 2022. The traffic data will be used to calibrate BCAG’s travel demand forecasting (TDF) model during the next update of the model in 2023/24. The traffic data will also be used by local government entities for transportation planning throughout Butte County.

Proposal Due Date and Time:  Thursday December 2nd, 2021 by 3:00 pm.

Download Request for Proposal (RFP) Documents:
 
 

proposal for the north valley passenger rail strategic plan
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On October 22, 2021, BCAG received four proposals from AECOM, ARUP, HDR and STV. Interviews with all four firms were conducted on November 10, 2021. After careful consideration, the contract was awarded to AECOM.
 
Updated October 20, 2021 - see additional questions below
 
Updated October 19, 2021 - see additional questions below
 
Updated October 18, 2021 - see additional questions below
 
Updated October 15, 2021 - see additional questions below
 
Updated October 14, 2021 - see additional questions below
 
Updated October 13, 2021 - see additional questions below
 
Updated October 12, 2021 - see additional questions below
 
Updated October 5, 2021 - see additional questions below
 
Updated October 4, 2021 - added Exhibit 10-H1 to full RFP document (was missing from original document).
 
Updated September 30, 2021 - see questions below.
 
September 28, 2021
 
The Butte County Association of Governments invites proposals from qualified firms to prepare the North Valley Passenger Rail Strategic Plan.
 
Proposal Due Date and Time: Friday, October 22, 2021 by 12:00PM
 
Downloadable Request for Proposals Document:
 
Contact Person: Chris Devine, Planning Manager, cdevine@bcag.org
 
Questions:
  • Attachment A in the RFP – Scope of Work (BCAG Expected) – indicates coordination meetings with a Project Development Team (PDT); Transportation Advisory Committee (TAC); and various City Councils, County Board of Supervisors, and other entities as needed throughout the duration of the contract. Is BCAG open to a hybrid approach in which most meetings are held virtually and a select number of key meetings are held in-person? Yes
  • Contract language (Section 24 – Disadvantaged Business Enterprise) in RFP indicates a DBE goal of 16% and page 8 of the RFP indicates a DBE goal of 0.42%. Can you please confirm the goal for this contract? The correct DBE goal is 0.42%. Sorry for the discrepancy.
  • Contract language (Section 6 – Compensation) in RFP indicates that total payments shall not exceed $426,000 as shown in consultant’s estimated budget, while the RFP on page 5 indicates funding available for consultant-related work at $390,000. Can you please confirm which is correct for this contract?  The correct funding amount is $390,000. Sorry for the discrepancy.
  • On page 7, c. Personnel, Qualifications, Experience and References, the second paragraph states:
                    References must be stated for each key individual on similar projects on Form 11. References will be contacted
                    as part of the selection process. References of agency project managers or other responsible individuals, who
                    have recent, direct working experience with the proposed key individuals on similar projects, are strongly
                    recommended and should include the following information:
      • Client’s (reference) name
      • Agency/organization name
      • Proposed staff role on project
      • Telephone number, street address, city, state, zip code
      • Brief description of service provided
      • Service dates
      • Service value/cost
                   Can you please confirm that you are requiring 5 references for each key individual? No, 5 references in total
                   reflecting work done by the team being proposed for this project. You are also asking for all the information
                   in the bullet points, but that is not included on Form 11, does this information need to be provided in the
                   proposal or as a separate sheet attached to Form 11? Please provide in the proposal.
  • Are Forms 1-11 only required to be filled out by the prime consultant? If not, can you please specify which forms need to be filled out by subconsultants. Yes, Forms 1-11 are to be filled out by the prime consultant.
 
Additional Questions October 5, 2021
 
  • On page 10, Number 2. It states:
                           2. Signature
                           Only an individual who is authorized to bind the proposing firm contractually shall sign the “Proposal
                           Certification Clauses and Proposal Signature Page.” The signature must indicate the title or position
                           that the individual holds in the firm who is authorized to certify that the Proposal is a firm offer for at
                           least a ninety (90) day period. Submitted proposals shall be rejected if the proposal/Consultant
                          Certification Sheet is not signed.
 
                           Are the Proposal Certification Clauses and Proposal Signature Page and the proposal/Consultant
                           Certification Sheet the same thing? Yes. Are both referring to Form 9? Yes.
 
  • Page 12, Proposal Required Attachments/Checklist. It states: Together with Exhibit “A” – Proposed Scope
                           of Work, this Checklist must be submitted as a cover with the following exhibits in Proposal and the 
                           Exhibit A:
                           Can you please clarify that Exhibit A is the consultant Work Plan? Yes. Does the Work Plan count
                           towards the 15-page proposal limit identified on page 9? Yes. See Page 9 Section VII for specific
                           instructions for submitting Proposal Required Attachments/Checklist form and attachments.
 
  • Page 5 of the RFP indicates that the following study activities will be developed for the preferred route alternative:
      • Operations and maintenance costs.
      • Capital costs associated with track improvements on the existing Union Pacific Railroad lines to enable passenger rail service.
      • Capital costs for passenger rail stations, parking lots, layover maintenance facilities, improving transit connectivity, etc.
      • Proposed schedule, fare structure, pricing plan, and marketing plan.
 
                      The scope of work shown on pages 81-83 of the RFP indicates that these activities shall be developed for both
                      (two) alternate routes. Can you please confirm whether these activities should be developed for one or two
                      route alternatives? They will be developed for one route alternative, which will be determined by modeling
                      conducted by UPRR.
 
Additional Questions October 12, 2021
 
  • Considering the continuing prevalence of COVID, would the agency accept electronic submittals of the
                 proposal and cost proposal? Yes.
  • Are 11 x 17 pages allowed for the proposal? Yes.
  • If we don’t provide any subconsultants, will we lose the opportunity to scope up to 10 points as part of Section II in the evaluation form? No.
  • Is there a fee % designated or is it as the discretion of the Proposer? At the discretion of the proposer.
  • The cost proposal form 10-H is pre-filled with a 2% escalation. Can there be closer to standard escalation
            of 3 to 3 ½ %? This is at the discretion of the proposer. The 10-H forms are included as an example, including the
            2% escalation number.
  • May we use Butte County’s logo and images from the website in our proposal and tentative interview materials? Yes.
  • Do we need wet signatures on the Original Copy of the proposal and the forms? No.
 
Additional Questions October 13, 2021
 
  • The Railroad Operations Modeling and Coordination sub-task states that:
  • BCAG will work with Caltrans and SJJPA and consultants to utilize network operations modeling tools that are consistent with the State Rail Plan and do analysis similar to that which the State and partners are successfully employing for passenger rail service extensions elsewhere in the State.
  • BCAG will also work with Caltrans and SJJPA to coordinate and contract with Union Pacific Railroad (UP) to do operational modeling in order to determine what improvements would be required for passenger service to run on UP tracks, and to inform scheduling for North Valley Passenger Rail.
    • We assume, therefore, that the Consultant is not expected to conduct operations modeling as part of this study and the Consultant scope is limited to providing modeling inputs such as proposed schedules and reviewing / documenting modeling work performed by Union Pacific. Please confirm. Correct.
    • Please also clarify what modeling tools will be used and if access to these tools will be provided. All modeling tools will be provided.
  • Will BCAG accept a virtual proposal submittal instead of hard-copy? Yes, electronic proposals will be accepted.
  • Can we submit 2-page resumes instead of 1-page resumes? No.
  • Regarding ridership and revenue forecasts, please clarify the reference to Tasks 4.1 – 4.4., as these sub-tasks are not defined in the RFP. This is a typo; it is referencing the subtasks above in Task 3.
  • We understand that there is no available inter-regional travel demand model for ridership forecasting and an alternative approach will need to be developed for this study. Please confirm. Caltrans maintains a statewide travel demand model focusing on the road network that could possibly be used for estimating inter-regional travel demand. That said, other data sources may be needed or more appropriate.
  • The scope doesn’t include reference to the marketing plan as noted in the summary, can we assume this should be excluded? Yes. A marketing plan is not a component of the study.
 
Additional Questions October 14, 2021
 
  • In bullet 3 of response to Additional Questions October 13, 2021, BCAG confirmed that the Consultant is not expected to conduct operations modeling as part of this study and that all modeling tools will be provided. For clarification, does the answer from BCAG about providing all modeling tools mean there will be no actual effort using those tools on the part of the Consultant and that the outputs from the modeling tools developed by other parties during the study will be provided to the Consultant? Correct. At this time we anticipate that UPRR and Caltrans will generate the outputs.
  • In bullet 4 of response to Additional Questions October 13, 2021, BCAG indicates that it will accept electronic proposals. Does this mean you will accept a proposal and cost proposal by email only? Yes. Or, will consultant also still be required to mail a USB flash drive containing same, in addition to email? No. Can you please confirm which email should be used for submittal? Please email to cdevine@bcag.org and Cc scain@bcag.org.
 
Additional Questions October 15, 2021
 
  • What is the maximum file size you can receive via email and if our files are too large, can we transfer them to you via Microsoft OneDrive? Maximum file size is 10mb for email. Including a link instead to OneDrive or any other file sharing site is fine.
 
Additional Questions October 18, 2021
 
  • We understand that there is a 15-page single-side limit for the proposal, and it does not include the cover sheet, table of contents, index sheets, and resumes. Does the 15-page count include the cover letter and all of the forms? It includes the cover letter but does not include all of the forms.
 
Additional Questions October 19, 2021
 
  • The contract will be an Actual Cost Plus Fixed Fee Type contract. For submittal within the body of the Proposal, the proposed personnel identified in item “C” above shall be itemized and their hourly rates shown using Exhibit 10-H1 Cost Proposal and Exhibit 10-K Consultant Annual Certification of Indirect Costs and Financial Management System as examples. The proposal must also state the cost multipliers, overhead rates, fees, profits etc., that would be utilized in developing the cost proposal for the Scope of Work. Hourly rates may be shown as “base” or “loaded/burdened” yet should clearly indicate what is included if presented as a “loaded/burdened” rate. The cost information must also be shown for all proposed subconsultants. The proposed total cost form shall be submitted under separate cover titled Cost Proposal and will not be opened until final selection of the preferred consultant.
    • Please confirm that all hourly rates and other cost information associated with the Cost Proposal are not to be submitted in the body of the proposal, and rather this cost information should only be transmitted via 10 H-1 and  10K Consultant Forms and submitted under a separate cover. Hourly rates for all personnel utilized for this study are to be submitted within the body of the Proposal, as well as in Exhibits 10-H1 and 10-K. Proposed total cost is submitted under separate cover in the Cost Proposal. See edits to this response below
 
Additional Questions October 20, 2021
 
  • Please confirm that all hourly rates and other cost information associated with the Cost Proposal are notto be submitted in the body of the proposal, and rather this cost information should only be transmitted via 10 H-1 and  10K Consultant Forms and submitted under a separate cover. Hourly rates for all personnel utilized for this study are to be submitted within the body of the Proposal, as well as in Exhibits 10-H1 and 10-K. Proposed total cost is submitted under separate cover in the Cost Proposal. 
 
    • This response is concerning as it results in the cost proposal being identified within the proposal, which would be inconsistent with other BCAG proposals we have submitted (the 10-H1 requires a sum of hours and rates, plus the subconsultants costs, resulting in a total cost).  It is also inconsistent with the Proposal  Checklist which clearly states that Exhibit 10-H1 is submitted under separate cover. Our previous response is being interpreted in a way we didn't intend. Here is a corrected response: Hourly rates for all personnel utilized for this study are to be submitted within the body of the Proposal. Proposed total cost, as well as Exhibits 10-H1 and 10-K, should be submitted under separate cover in the Cost Proposal.